The Westerly Land Trust

Join Our Team

The Westerly Land Trust is excited to post for the position of Bookkeeper. See below for the details, and please contact Jfusco@westerlylandtrust.org to apply.

 

Westerly Land Trust Bookkeeper

Part-time, 12-16 hours per week  

 

Primary Role: The Bookkeeper is responsible for the overall successful management of cash flow records, the preparation of financial reports, maintenance of internal controls, monitoring of bank accounts, tracking assets and various projects. The position supports the Executive Director (ED), Treasurer, and Finance Committee (FC) by monitoring and reporting on all financial matters, and interfaces with WLT’s Urban partner, Royce Family Fund, on all urban-related financial matters. 

Responsibilities:

ACCOUNTS AND BANKING

  • On a weekly basis, prepare payments for accounts payable invoices approved by ED
  • Maintain files for all WLT accounts payables
  • On a weekly basis, deposit accounts receivables into appropriate WLT bank accounts
  • Monitor and reconcile WLT checking and savings accounts; review and reconcile all bank statements

FINANCIAL REPORTING AND BUDGETS

  • On a monthly basis, and prior to the first Friday of each month, ensure that the general ledger is balanced with donor database records maintained by WLT donor relations manager
  • Prepare appropriate financial reports for monthly Board of Directors meetings
  • Assists the Executive Director in developing and managing the annual budget
  • Prepare cash flow projections as required
  • Attend Finance Committee meetings as needed

ANNUAL AUDIT, TAX FILINGS, INSURANCE

  • On an annual basis, assist ED, Treasurer, and Audit firm in the preparation of WLT’s audit and tax return as required
  • Review WLT’s 990 to align with annual financial figures
  • Reconcile the Auditor’s financial statements with WLT’s financials
  • File 1099s in a timely manner
  • Track and manage WLT insurance policies and renewals

URBAN INITIATIVE

  • Prepare monthly requisitions for urban properties and projects and maintain records of each monthly request
  • Communicate regularly with RFF on Urban financial matters
  • Reconcile general ledger, fund transfers and insurance policies
  • Monitor, collect, and record all Urban rental/lease payments
  • Manage the payment of WLT’s property taxes

PAYROLL

  • Manage payroll records and report staff hours to payroll company for each pay period
  • Distribute pay stubs to employees
  • Manage the monthly contribution to WLT’s retirement plan with Fidelity Investments
  • Maintain files for Quarterly Tax and Wage Reports

Qualifications:         

  • Minimum of five years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger and financial reports
  • Prior experience in Business Management preferred
  • Adept use of QuickBooks, Microsoft Office
  • Excellent interpersonal and communication skills

In the conduct of all these duties, maintain positive relationships and open communications with other staff members, as well as the confidentiality of all dealings. The ideal candidate will share an appreciation of the value and importance of conservation and will support and uphold the mission of WLT.

To Apply:

Please send resume and letter of interest to jfusco@westerlylandtrust.org Applications accepted until position is filled. The Westerly Land Trust is an equal opportunity employer.